Maple Grove Lutheran Church
Facilities Team Meeting Minutes
April 10, 2007
Members present: Dick Halzle, Chuck Johnson, Teri Johnson, Bob Johnson, Jen Besser, Doug Cassady, Pastor Peterson, Renae Renstrom
Members absent: Greg Goeke
SMSQ: Pepe Kryzda
Langer: Russ Zellmer
I. Prayer / Devotion
II. Approval of Minutes
A. Dick Halzle motioned to approve the minutes from the February 13 meeting. Bob Johnson seconded the motion. No further discussion needed. All voted in favor.
III. Review of Agenda: additions/corrections
A. No additions or corrections
IV. Review of church actions since last meeting
A. Update on land sale for coordination of bidding schedule during May (see below)
1. Purchase Agreement was signed on March 28
i. The buyer has two contingencies on the PA – zoning (which they have 60 days to resolve) and financing (which they have 90 days to resolve)
B. City approval process
1. Site swale/drain resolution – City made the executive decision that we will only need one swale, overriding the Watersheds desire for two
2. Site irrigation questions by City – City wants to see the plan of our current irrigation system, which we don’t have; since most of it will be disturbed Pepe will respond that we will provide them with the plan of the newly implemented system when that is ready to be done.
V. Sub-group review and/or input
A. Church to provide a plan for irrigation? (see IV. B. 2.)
B. Sub-group meetings on March 28
1. Worship and Music had 6 or 7 people
2. AVV – Chad was there to talk about lighting; RFP is ready to go out, back in Steve’s hands
3. Education – 5 or 6 people; there is an issue about thumb tacks that will hopefully be resolved soon; Education was told to not use regular thumb tacks, but use T pins; Steve indicated T pins don’t work well with the display panels they had planned.
VI. Construction Documents Phase progress review
A. Schedule review: May bidding, early June construction start
1. SMSQ needs 2 additional weeks to finish CDs: issue date of May 7, was April 20
B. Owner information for AIA G612 – church to review SMSQ suggestions
1. Langer’s standard insurance policy is $1 million policy plus $1 million umbrella
2. Russ and Pepe will work on making the document more final
3. Church should ask our insurance agent what the cost would be if we purchased the builder’s risk insurance, since we already insure our building; if Langer buys it, they will have to insure the building too (cost would be higher). Teri will check into this issue.
C. Process for documenting what is decided and what is being reviewed
1. Minutes should come out very shortly after each meeting
2. SMSQ to summarize decisions and items still pending
D. Arch. Drawing progress – revised and new drawings
1. Exterior “skin” – 8 brick options presented
i. Group picked three options to have built into panels for final decision: Glen Gery Wheaton at $490 per 1000 (G), Belden Beaver Blend at $640 pre 1000 (E), and Endicott Clay Medium at $595 per 1000
2. Worship Space/Gathering door design (elevations) – all doors at back of sanctuary will be 10 feet high and 3 feet 4 inches wide. Team approved this design.
3. Worship space return air locations – openings will be on top of 7 foot shafts located by the corner door; team approved this design.
i. This arrangement pushes the sound of the air returns above ear level
ii. Russ suggested making the louvers as an architectural wood item
4. New east exterior storage – group discussed two options for increasing the heated space of the “outdoor storage” room
i. Could we split the “outdoor storage” room in two to create more heated indoor storage? This means adding another wall to the plan.
ii. Could we put in a unit heater on the ceiling? Team approved this design.
5. Dumpster enclosure size is final? Yes, the 10’x12’ enclosure discussed earlier is approved. This will hold one 6-7 cu yard dumpster and 3 recycling bins.
6. Change to the educational resource room size: made 3 feet deeper
i. Request from sub-group meeting was to put shelves on three sides of the room to accommodate what is currently in the cabinets and what is currently in bins in the closet. Moving the current cabinets into the new room is not sufficient.
ii. Sub-group also wanted island in the center that contains drawers/storage capability.
iii. Team approved this design with the shelving on three walls.
E. Mechanicals – no further updates at this time
F. Electrical lighting fixtures – update (worship space)
1. Pepe showed two possible lighting configurations – one with up lights in the clerestory, one without. Team approved the design with up lights. Teri requested pictures of the approved design to show in the “construction site”
2. There will be eight fixtures in the clerestory, four on each side; LKPB is proposing that lights will be used at 90% of their output power which will double the lamp life.
3. There will be four zones of lighting in the sanctuary, all dimmable
G. Other questions and discussion
1. LKPB wants to know if someone from the church can review the power and data plan. Dick indicated that the tech team wanted to review that plan. He will find the right people to review it.
2. LKPB also wants to know where the server/rack will be kept. Suggestion was to put it in the mechanical room by the current conference room. Dick will check with staff and the tech team.
3. Pepe posed the question of hazardous waste abatement, should it be encountered during construction.
i. A Phase I survey of the building is needed prior to construction, even better prior to bidding so we can get bids on abatement if hazardous materials are found.
ii. Russ will ask his contacts to provide proposals for the team to review and hire.
VII. Next Steps by Facility Team
VIII. Next Steps by SMSQ design team and/or Langer
A. April 24th sub-group sessions, staggered
1. Office staff areas – 6:00 p.m.
2. Classroom storage and amenities review – 7:00 p.m.
3. Nursery design review – 8:00 p.m.
B. Audio RFP to go out from SMSQ late April
C. Kitchen Consultant RFP to go out in June (when prices known)
IX. Next Meeting Dates
A. Mid-monthly groups: Tues April 24th (Edwins)
B. Monthly FT: Tues May 8, Issued Doc. Set Review (w/ Steve and Pepe from SMSQ)
C. Bidding Meeting: May 29th (w/ Langer) – Discussed potentially having this meeting on May 25th with as many team members as possible; this will allow more time prior to June 3rd vote.
X. Lord’s Prayer
Documents reviewed at the meeting
SMSQ: CD phase selected elevation drawings
SMSQ: Fixture cut sheets and/or lighting studies
Motions
Hire Rippe Associates (specifically Teri Peligrino) as our kitchen design consultant.
Approvals
1. Worship Space/Gathering door design (elevations) – all doors at back of sanctuary will be 10 feet high and 3 feet 4 inches wide. Team approved this design.
2. Worship space return air locations – openings will be on top of 7 foot shafts located by the corner door; team approved this design.
3. New east exterior storage – Team approved putting in a unit heater on the ceiling.
4. Dumpster enclosure size – The 10’x12’ enclosure discussed earlier is approved.
5. Change to the educational resource room size: made 3 feet deeper – Team approved this design with the shelving on three walls.
Pending Items
1. Exterior “skin” – The team picked three options to have built into panels for final decision: Glen Gery Wheaton at $490 per 1000 (G), Belden Beaver Blend at $640 pre 1000 (E), and Endicott Clay Medium at $595 per 1000; this will displayed as 50 brick panels so the team can make final decision.