Maple Grove Lutheran Church
Facilities Team Meeting Minutes
March 13, 2007
Members present: Dick Halzle, Chuck Johnson, Teri Johnson, Bob Johnson, Jen Besser, Doug Cassady, Pastor Peterson
Members absent: Greg Goeke (working on purchase agreement), Renae Renstrom
SMSQ: Steve Edwins
Langer: Russ Zellmer
III. Review of Agenda: additions/corrections
A. No additions or corrections
IV. Review of church actions since last meeting
A. Update on land sale – Issues raised by Streeter, trying to work through those
B. City approval process: CUP approved by Council; site swale need not resolved – watershed says we need 2 swales (which would mean adding another one in front), city says we only need the one on the back.
V. Sub-group review and/or input
A. A-V-V: Input for RFP process – Dick Halzle has received Steve Edwin’s comments and needs to reply
1. Planning to run conduit under the floor for future use, along with known needs
2. Control booth will be in the back of the sanctuary on the same side as the musicians, but booth will be moveable to other locations; booth will be raised so technicians have good line of site to musicians and pulpit.
B. LA and site
1. Decide on need for storage unit – With additional planned storage and the desire to go with a lawn/snow service, we will likely not need the outside storage unit
2. Church to plan for irrigation? – Southeast side will be okay but the rest of the area will be disturbed; will need to replace what gets torn out
C. Kitchen group – input and next steps (Consultant, member review)
1. Tim Kroeger provided feedback on the sample plan provided by SMSQ and on equipment; layout was acceptable with a few minor adjustments; feedback given on paper to Steve
2. Discussion about consultant – specific consultant mentioned was Teri Pelligrino; this seems to be money well spent as we need to ensure we have the entire plan even if we are not going to build it out completely in our initial phases.
3. Motion – Allow a consultant to be hired to help design the layout of our kitchen. No additional discussion. Bob Johnson made the motion and Doug Cassady seconded the motion. All voted in favor.
D. Educational Storage – input was gathered at the meeting on February 27; copies of notes were made for Steve
E. Office arrangement – input Clergy/staff
1. Is a separate restroom needed in the office area? – Discuss of the group is that we have provided the additional, ADA restroom at the rear of the sanctuary and that will suffice for Sunday morning needs of the Pastors.
F. Sacristy and worship related storage – input was gathered at the meeting on February; copies of notes were made for Steve
VI. Construction Documents Phase progress review
A. Schedule review
1. CDs are still on track for the third week of April
2. Russ Zellmer is working with the engineers on the roof structures
B. Owner provided materials for specifications – AIA G612
1. Bob Johnson and Steve will work through these documents together.
2. Insurance is the biggest concerns so the recommendation from Steve was to run this past our agents.
3. Other question was who should pay for the utilities during construction – us or Langer? If Langer pays for it directly and then charge us, there will be a mark up. It makes more sense for us to pay for it directly. We will need to make sure we have a line item in the budget for the utilities.
C. Small and various plan modifications – scope effect
1. Adding additional access to Activity Hall
2. Adding drinking fountains to plan near main bathrooms, new kitchen and the accessible bathroom
3. Moving sanctuary-side door of storage room down to allow for 24” of storage to the left of the door
D. Arch. Drawing progress – revised and new drawings:
1. Display Board Locations – 13 boards in Fellowship hall for various committees to use, also will provide sound absorption; approval was granted for this design
2. Acoustical panel locations – will be panels in Activity hall that will be placed so that presentations can be given in the Activity hall (dais along the west wall) and acoustics will allow sound to carry and bounce appropriately; panels in Fellowship hall will be used for display and sound absorption.
3. Information desk area: design developments – handout provided; adding the sink to the full plan but moving it from north side of coffee bar to south side; adding frosted glass divider between coffee bar and information desk; approval was granted for this design
4. Locations for artwork & hardware / lighting coordination (review)
E. Plumbing fixtures – update; will have under mount sinks in hard surfaces and drop-ins in laminate surfaces
F. Electrical lighting fixtures – update
G. Other questions and discussion – need to discuss when we should move the transformer; Excel will need at least 5 weeks to do that work
VII. Next Steps by Facility Team
A. Receive input from sub-groups: data, storage, offices, sacristy, and nursery
1. Jen Besser provided copies of notes on general storage and the nursery to Steve
2. Question was raised at the February 27 meeting about what to do for archival storage.
B. Settle site water treatment question – Teri Johnson will call Dick Edwards at the city to get a final ruling
C. Provide kitchen layout for “rough-in” information & loads to M&E (now overdue) – Bob provided the notes from Tim Kroeger to Steve
D. Church responses for AIA G612 needed – Bob and Steve will finish this task
VIII. Next Steps by SMSQ design team and/or Langer
A. Respond to sub-group questions or lists received by SMSQ
B. March 27th sub-group sessions – need to stagger the times
1. Classroom storage and amenities review – meet at 6 p.m.; Jen will coordinate group
2. Worship/music – meet at 7 p.m.; Bob will coordinate group
3. AVV RFP finalization – meet at 8:00 p.m.; Dick Halzle will coordinate group
C. Langer: scope review based on current CD drawings
IX. Next Meeting Dates
A. Mid-monthly groups: Tues March 27th (Edwins)
B. Monthly FT: Tues April 10 (w/ Pepe from SMSQ)
X. Lord’s Prayer
Documents reviewed at the meeting
SMSQ: CD phase plan sheets reviewed at meeting: plans and elevations
SMSQ: Fixture cut sheets
Decisions Made
Outside storage unit – will not need
Irrigation – will need to replace what gets disturbed
Motions Made
Hire kitchen consultant to help design – approved
Approvals Requested
Display board design – approved
Information desk area design – approved